the document states

USAGE SUMMARY

The phrase "the document states" is correct and usable in written English.
You can use it when referring to information or claims made within a specific document, such as a report, contract, or legal text. Example: "According to the report, the document states that all employees must complete the training by the end of the month."

✓ Grammatically correct

News & Media

Science

Formal & Business

Human-verified examples from authoritative sources

Exact Expressions

60 human-written examples

"May barely reacted," the document states.

The New York Times

Not at all," the document states.

The New York Times

They decided to plan and take revenge," the document states.

The Guardian

That request, the document states, was approved by Baghdad.

The New York Times

"Eventually, NSA became the sole editor," the document states.

The Guardian

The document states staff will receive extra training to use the lock.

The Guardian

"Put simply, the risk of a housing collapse was simply not appreciated," the document states.

The New York Times

and other special services in the activities of the political directorate," the document states.

The New York Times

Khadr began to cry and was crying when the interrogators left," the document states.

The Guardian

The document states the current terminology "implies a landscape empty of human culture".

The Guardian

It cultivated a culture that discouraged employees from revealing improper practices, the document states.

The Guardian

Expert writing Tips

Best practice

When using "the document states", ensure the document you are referencing is clearly identified for the reader. This avoids ambiguity and strengthens the credibility of your statement.

Common error

Avoid using "the document states" repetitively within a single piece of writing. Vary your sentence structure by using synonyms like "the document indicates" or "according to the document" to maintain reader engagement.

Linguistic Context

The phrase "the document states" functions as an introductory phrase used to attribute specific information, claims, or findings directly to a written source. As Ludwig AI confirms, it's a common way to present evidence or support arguments with documentary references.

Expression frequency: Very common

Frequent in

News & Media

74%

Science

12%

Formal & Business

8%

Less common in

Academia

3%

Encyclopedias

2%

Wiki

1%

Ludwig's WRAP-UP

In summary, the phrase "the document states" is a grammatically sound and frequently used expression to introduce information derived directly from a document. Ludwig AI confirms its widespread usage across various sources. It is primarily employed in neutral to formal contexts, especially in news, scientific and business communications. Remember to clearly identify the document being cited and consider varying your phrasing to avoid repetition. Alternatives such as "the document indicates" or "according to the document" can add stylistic variation while maintaining clarity and professionalism.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

the document indicates

Uses a different verb to convey the same action of a document providing information.

the document specifies

Emphasizes that the document is providing detailed information.

the document reveals

Highlights the act of uncovering or making something known through the document.

according to the document

Shifts the focus to the document as the source of the information.

as stated in the document

Similar to "according to the document" but with a slightly more formal tone.

the document mentions

Suggests that the information is brought up briefly in the document.

the document asserts

Indicates that the document is making a strong claim or declaration.

the document notes

Implies that the document is making an observation or taking something into account.

it is written in the document

Rephrases the sentence to emphasize the written nature of the information.

the document explains

Highlights that the document provides a reason or clarification.

FAQs

What can I say instead of "the document states"?

You can use alternatives like "the document indicates", "according to the document", or "the document specifies" depending on the context.

How to use "the document states" in a sentence?

Use "the document states" to introduce information or a claim that is directly quoted or paraphrased from a specific document. For example, "The document states that all employees must complete the training by the end of the month."

Is it necessary to identify the document when using "the document states"?

Yes, it is best practice to clearly identify the document you are referencing when using "the document states". This provides context and credibility to your statement.

What is the difference between "the document states" and "the author states"?

"The document states" refers to information directly present in the document itself, while "the author states" refers to the opinion or conclusion of the author of the document. They have different sources and levels of reliability.