keep records of

USAGE SUMMARY

The part of the sentence "keep records of" is correct and usable in written English.
You can use this phrase when discussing the need to retain and organize records, such as business documents. For example, "The accountant advised the company to keep records of all transactions to ensure accuracy."

✓ Grammatically correct

News & Media

Science

Academia

Human-verified examples from authoritative sources

Exact Expressions

60 human-written examples

"We want to discover and keep records of what happened.

The Economist

It also warned them to keep records of expenditures.

The New York Times

Is it usual not to keep records of such cases?

The Guardian

The Police Department said it did not keep records of summonses given for the rule.

The New York Times

The church says it does not keep records of membership by race.

The New York Times

Phone companies generally keep records of users' locations when calls are connected and disconnected.

The New Yorker

Herbalife does, however, require its sales representatives to keep records of their transactions.

The New York Times

To keep records of their business process architecture enterprises use informal and as well formal process descriptions.

Computers in Industry

"People didn't keep records of their surroundings in those days," Mr. Millerand said.

The New York Times - Arts

Finally, all companies must keep records of where their products originated and where they were sold.

The New York Times

But the department does not keep records of what individual vendors sell.

The New York Times

Expert writing Tips

Best practice

When using the phrase "keep records of", be specific about what types of records should be maintained (e.g., financial transactions, meeting minutes, customer interactions) to ensure clarity and prevent misunderstandings.

Common error

Avoid only maintaining records sporadically. Consistent and thorough record-keeping is essential for accurate analysis and decision-making. Establish a routine to ensure all relevant data is captured.

Linguistic Context

The phrase "keep records of" functions as a verb phrase, indicating the action of maintaining information for future reference. Ludwig examples show its usage in various contexts, reinforcing its role in conveying the act of preserving data.

Expression frequency: Very common

Frequent in

News & Media

32%

Science

30%

Wiki

23%

Less common in

Academia

10%

Formal & Business

5%

Ludwig's WRAP-UP

The phrase "keep records of" is a common and grammatically sound expression used to describe the act of maintaining information for future use. As indicated by Ludwig, this phrase is applicable across various contexts, including news, science, and academia. It is crucial to specify the types of records being kept for clarity. Alternatives such as "maintain records of" or "retain records of" can be used depending on the nuance you want to convey. Consistent record-keeping is essential to avoid errors and ensure accountability.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

maintain records of

Replaces "keep" with "maintain", suggesting a continuous and ongoing process of record keeping.

retain records of

Uses "retain" instead of "keep", implying the preservation of records, often for legal or historical purposes.

preserve records of

Emphasizes the act of protecting records from damage or loss, ensuring their long-term availability.

document records of

Highlights the act of formally recording information, often in a structured or official manner.

archive records of

Implies the storage of records in an archive, typically for historical or long-term preservation.

track records of

Focuses on monitoring and following the progress or history of something through record keeping.

log records of

Suggests creating a log or journal to document events or activities systematically.

register records of

Involves officially registering or enrolling records in a formal system or database.

catalogue records of

Implies creating a catalog or index of records, making them easily searchable and retrievable.

chronicle records of

Suggests recording events in chronological order, creating a detailed historical account.

FAQs

How can I use "keep records of" in a sentence?

You can use "keep records of" to indicate maintaining information. For example: "Businesses must "maintain records of" all financial transactions for auditing purposes."

What are some alternatives to saying "keep records of"?

Alternatives include "maintain records of", "retain records of", or "document records of" depending on the context.

Is it better to "keep records of" or "maintain records of"?

"Keep records of" and "maintain records of" are often interchangeable. However, "maintain records of" might suggest a more ongoing or systematic approach.

What types of documents should I "keep records of" in my business?

You should "keep records of" financial transactions, invoices, receipts, contracts, and any other documents relevant to your business operations and legal compliance.