maintain records of

USAGE SUMMARY

The phrase "maintain records of" is correct and usable in written English.
You can use it when referring to the act of keeping or preserving documentation or data for future reference. Example: "It is essential for businesses to maintain records of all financial transactions for auditing purposes."

✓ Grammatically correct

Academia

News & Media

Science

Human-verified examples from authoritative sources

Exact Expressions

60 human-written examples

Manage and maintain records of all financial transactions.

Columbia University

Repeal of a bill that mandated that employers maintain records of workplace injuries.

The Washington Post

And it required gun manufacturers and dealers to be licensed and maintain records of sales.

The New York Times

OSNs maintain records of the lives of users, thereby providing potential resources for journalists, sociologists, and business analysts.

Future Generation Computer Systems

This table is used to maintain records of federal and state permits under which UCMP collects material.

University of California, Berkeley

Veterinarians should maintain records of what they are selling to their clients as well as protocols created for the client.

Cornell University

The ability to log and maintain records of messages sent on an I.M. system is also a feature some business clients request.

The New York Times

But the N.R.A. said that the provision was a response to efforts by Army commanders to maintain records of all the firearms owned by their soldiers.

The New York Times

It also requires that state agencies maintain records of when employees receive such training for five years and release them to the public upon request.

The Washington Post

Accountants advise people who work in multiple states to carefully document the number of nights they spend in Florida and maintain records of travel, housing, even of meals.

The Washington Post

"We maintain records of our inquiries and they are available to investigators across the agency," Mr. Nester said in a separate statement.

The New York Times

Expert writing Tips

Best practice

When using "maintain records of", be specific about what types of records are being kept and for what purpose. This enhances clarity and provides context for the reader.

Common error

Avoid vague statements like "We maintain records." Instead, specify what records are maintained, such as "We maintain records of all customer interactions and financial transactions."

Linguistic Context

The phrase "maintain records of" functions as a verb phrase that describes the action of keeping and organizing information. As shown in Ludwig, it’s often used to indicate a requirement or responsibility.

Expression frequency: Very common

Frequent in

Academia

29%

News & Media

29%

Science

22%

Less common in

Wiki

7%

Formal & Business

7%

Reference

0%

Ludwig's WRAP-UP

The phrase "maintain records of" is a widely used and grammatically sound verb phrase that signifies the act of systematically keeping and preserving information. As highlighted by Ludwig AI, it's frequently employed in academic, news, and scientific contexts, indicating its versatility and importance across various domains. The frequency of the phrase suggests its common acceptance. When using this phrase, specificity is key to avoid vagueness and enhance clarity. Alternatives include "keep a record of" or "document thoroughly".

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

keep a record of

Emphasizes the act of consistently noting information; slightly less formal.

keep track of

Focuses on monitoring and following information; less formal.

preserve documentation of

Highlights the act of keeping documents safe and accessible; more formal.

document thoroughly

Emphasizes the completeness and detail of the documentation.

log meticulously

Stresses precision and care in recording information; implies a detailed log.

archive comprehensively

Suggests creating a complete and accessible archive; emphasizes long-term storage.

register diligently

Implies careful and consistent registration of information.

retain data on

Focuses on keeping data available.

compile information about

Implies gathering and organizing data.

store details regarding

Focuses on storing specific details.

FAQs

What does "maintain records of" mean?

The phrase "maintain records of" means to keep and preserve information or documentation for future reference, often in a systematic way. It implies a continuous effort to keep records updated and organized.

How can I use "maintain records of" in a sentence?

You can use "maintain records of" in sentences like: "The company must maintain records of all its financial transactions" or "Researchers maintain records of their experimental data."

What are some alternatives to "maintain records of"?

Alternatives to "maintain records of" include "keep a record of", "keep track of", or "document thoroughly" depending on the context.

Is it better to say "maintain records of" or "keep records of"?

Both "maintain records of" and "keep records of" are correct and commonly used. "Maintain records of" often implies a more formal and continuous process, while "keep records of" can be slightly more general.