keep records

USAGE SUMMARY

'keep records' is correct and can be used in written English.
You can use it to mean to store information in a written or electronic format in order to refer back to it later. For example: "We need to keep records of our expenses in case of an audit."

✓ Grammatically correct

News & Media

Academia

Science

Formal & Business

Wiki

Human-verified examples from authoritative sources

Exact Expressions

60 human-written examples

"We don't keep records anymore".

The New York Times

"They didn't keep records," he said.

The New York Times

3. Implement the plan and keep records.

Cornell University

And I know that it's hard to keep records".

The New Yorker

"Unfortunately, we don't keep records for something like that.

The New York Times - Sports

"We want to discover and keep records of what happened.

The Economist

They would also need to keep records to document it.

The New York Times - Health

Businesses often keep records for tax or auditing purposes.

The New York Times

They've got to keep records for 40 years.

Yale University

You would learn to keep records and be very organized.

Stanford University

Hospitals do not keep records longer than 24 years.

The New York Times

Expert writing Tips

Best practice

When using "keep records", be specific about what type of records you are referring to (e.g., financial records, medical records, meeting minutes) for clarity.

Common error

Avoid the error of assuming that initial record-keeping is sufficient. Regularly update and maintain your records to ensure they remain accurate and relevant.

Linguistic Context

The phrase "keep records" functions primarily as a verb phrase, where "keep" is the main verb and "records" serves as the direct object. Ludwig AI affirms its correctness and broad applicability in diverse contexts.

Expression frequency: Very common

Frequent in

News & Media

30%

Academia

20%

Science

18%

Less common in

Formal & Business

12%

Wiki

10%

Reference

0%

Ludwig's WRAP-UP

In summary, the phrase "keep records" is a grammatically sound and commonly used expression that instructs or advises on the maintenance of information. As Ludwig AI confirms, its neutrality makes it appropriate for both formal and informal settings. Predominantly found in "News & Media", "Academia", and "Science" contexts, as shown by examples in Ludwig, it underscores its broad relevance and importance. When using "keep records", specifying the type of records is crucial for clarity, and regularly updating them ensures ongoing accuracy.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

maintain documentation

Replaces "records" with "documentation", implying a more formal and detailed collection of information.

retain data

Uses "data" instead of "records", suggesting a focus on numerical or digital information, and "retain" instead of "keep".

preserve archives

Emphasizes long-term storage and historical significance, using "archives" instead of "records".

log information

Focuses on the action of recording as it happens, often in a systematic or chronological manner. Use "log" instead of "keep".

track transactions

Specifically refers to the monitoring and recording of financial or business transactions.

document findings

Implies a formal recording of research results or investigative outcomes.

compile statistics

Focuses on gathering and arranging numerical data into a summary form.

archive correspondence

Specifically refers to saving copies of letters and emails.

store details

Uses more generic terms to express the act of saving specific pieces of information.

save files

Refers to preserving electronic documents or data on a computer system.

FAQs

How can I use "keep records" in a sentence?

You can use "keep records" to describe the act of maintaining information for future reference. For example: "Businesses must "keep records" of all transactions for tax purposes."

What are some alternatives to saying "keep records"?

Alternatives to "keep records" include "maintain documentation", "retain data", or "preserve archives", depending on the context.

Why is it important to "keep records"?

It is important to "keep records" for various reasons, including legal compliance, financial accountability, and historical preservation. Good record-keeping allows you to refer back to data for analysis and decision-making.

What is the difference between "keep records" and "retain records"?

"Keep records" generally implies an ongoing process of maintaining current information, while "retain records" often refers to preserving older information for a specific period, such as legal or archival requirements.