for our records

USAGE SUMMARY

The phrase "for our records" is correct and can be used in written English.
You could use it to explain why you are including certain information in correspondence or documents. For example, you might say, "Please provide your full name, address, and phone number for our records."

✓ Grammatically correct

Academia

News & Media

Science

Human-verified examples from authoritative sources

Exact Expressions

15 human-written examples

– but he picked it up on import and started playing it, and all of a sudden all these big American DJs were asking for our records".

The Guardian - Music

Each support request will generate a ticket for our records and to monitor the progress of your incident resolution or request fulfillment.

Stanford University

After we wrote to our cellphone carriers to ask for our records, for instance, Natasha at least heard back from T-Mobile, who told her that it would release her phone records only if the company received a subpoena compelling it to do so.

The New York Times - Tech

JAMIE: And, just to check for our records — Anna, are you still confident without being arrogant, and able to draw upon your deep well of inner security so that Matt and anyone else who interacts with you can't help but treat you with adoration and the utmost respect?

The New Yorker

The Diamondbacks' bullpen E.R.A. of 7.26 is the worst since 1952 and, for our records (which are complete since 1952 and also include 1920 to 1939) is exceeded only by the 1930 Baker Bowl Phillies, who had 383 relief innings with an E.R.A. of 8.15.

The New York Times

We need them for our records.

BBC

Human-verified similar examples from authoritative sources

Similar Expressions

45 human-written examples

We'd spent many months researching the repertoire, arranging it for two cellos and preparing it for our recording – so I was determined to promote it.

The Guardian - Music

"I don't think the reason for our record being what it is is that we needed one more piece," David Wright said.

The New York Times - Sports

I don't think it's fair to hold Stephon Marbury accountable for our record because God knows where we would have been without him".

The New York Times - Sports

I chose to be a part of the system back in 1979 by signing to EMI Records and Warner Bros. Records for our record deal, and to EMI Publishing and Warner Chappel to administer my publishing rights.

The New Yorker

Link to the auction on Twitter and say something like, "Can't believe anyone would pay this much for our record?!" The record industry was ruined by expense accounts and arrogance.

The Guardian - Music

Expert writing Tips

Best practice

When requesting information, clearly state that it is needed "for our records" to assure the provider of its importance and intended use.

Common error

Avoid using "for our records" unnecessarily. If the reason for collecting data is obvious, stating it explicitly can sound redundant or bureaucratic. Consider whether the phrase adds meaningful context or simply restates the obvious.

Linguistic Context

The phrase "for our records" primarily functions as an adverbial phrase, modifying a verb to indicate the purpose or reason behind an action. As Ludwig AI points out, it explains why specific information is being requested or retained. The phrase indicates that information is being collected or kept for documentation and future reference.

Expression frequency: Uncommon

Frequent in

News & Media

40%

Academia

30%

Science

30%

Less common in

Formal & Business

0%

Encyclopedias

0%

Wiki

0%

Ludwig's WRAP-UP

In summary, the phrase "for our records" is used to justify the need for information by stating it will be officially documented and maintained. As noted by Ludwig AI, the phrase is grammatically correct and can be used in written English to clarify the purpose behind collecting data. While primarily used in professional, academic, and news contexts, it's crucial to avoid overuse and consider whether the context makes the intent self-explanatory. Alternatives such as "for future reference" or "for documentation" can be used depending on the situation.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

for our documentation

Replaces "records" with "documentation", focusing on the act of documenting.

for our files

Substitutes "records" with "files", suggesting a digital or physical storage system.

to keep on file

Emphasizes the action of storing information for future reference.

to maintain a record

Highlights the ongoing effort of keeping records up-to-date.

for future reference

Focuses on the purpose of the records being used later.

for archival purposes

Specifies that the records are being kept for long-term preservation.

to ensure proper logging

Highlights accurate and thorough record-keeping.

for auditing purposes

Indicates the records are being kept for potential audits.

to document the process

Stresses the importance of recording each step in a procedure.

for compliance reasons

Emphasizes that the records are needed to meet legal or regulatory requirements.

FAQs

How can I use "for our records" in a sentence?

You can use "for our records" to indicate the reason for collecting or maintaining information. For example, "Please provide your contact information "for our records" so we can reach you with updates."

What is an alternative to saying "for our records"?

Alternatives include phrases like "for future reference", "for documentation", or "to keep on file" depending on the specific context.

Is it necessary to always state "for our records" when collecting data?

No, it's not always necessary. If the reason for collecting data is self-evident, stating ""for our records"" can be redundant. Use it when clarity is needed or to emphasize the importance of accurate information.

What is the difference between "for our records" and "for our information"?

"For our records" implies that the information will be formally stored and maintained. "For our information" suggests the data is needed for general knowledge or awareness but might not be permanently archived.