to maintain records

USAGE SUMMARY

The phrase "to maintain records" is correct and usable in written English.
You can use it when discussing the act of keeping or preserving documentation or data for reference or compliance purposes. Example: "It is essential for businesses to maintain records of all financial transactions for auditing purposes."

✓ Grammatically correct

News & Media

Science

Wiki

Human-verified examples from authoritative sources

Exact Expressions

43 human-written examples

Importers would have to maintain records showing the "chain of custody" of the drugs.

The New York Times

But the judge found that she "has put forth no facts regarding her involvement in the decision not to maintain records".

The New York Times

A spokesperson for the Department of Justice told the Guardian in a statement Friday that Lynch encouraged police to maintain records regarding police-civilian interactions.

The Guardian

Lynch said the Justice Department does "encourage" local departments to maintain records on police shootings but that improving police-community relations is more important.

The Guardian

But the N.R.A. said that the provision was a response to efforts by Army commanders to maintain records of all the firearms owned by their soldiers.

The New York Times

The F.D.A. said Midwest failed to maintain records showing that it had refrigerated eggs within the required 36 hours of laying.

The New York Times

Human-verified similar examples from authoritative sources

Similar Expressions

17 human-written examples

Concern that the global economic recovery is sputtering was reflected in remarks by the Federal Reserve chairman, Ben S. Bernanke, that the United States recovery was proceeding "somewhat more slowly" than projected, prompting the Fed to maintain record monetary stimulus.

The New York Times

And do these removals truly represent a new front in the effort to maintain record numbers of deportations?

Vice

The ability to log and maintain records of messages sent on an I.M. system is also a feature some business clients request.

The New York Times

Australian fertility clinics are now required to collect and maintain records of identifying and other information about donors (Hammarberg et al., 2011).

Human Reproduction

Nor does the Secretary of State maintain records related to Iowa Caucus participation.

The New Yorker

Expert writing Tips

Best practice

When writing about compliance or legal obligations, use the phrase "to maintain records" to emphasize the requirement of keeping accurate and accessible documentation.

Common error

Avoid vague statements about maintaining records. Instead, specify the type of records, the duration for which they should be kept, and the method of storage for clear communication. For example, instead of saying "The company must maintain records", specify "The company must maintain records of all financial transactions for a period of seven years, stored electronically with daily backups".

Linguistic Context

The phrase "to maintain records" functions primarily as an infinitive phrase, often acting as a verb's complement or expressing purpose. Ludwig AI indicates that it is grammatically correct and usable in written English.

Expression frequency: Very common

Frequent in

News & Media

44%

Science

38%

Wiki

7%

Less common in

Formal & Business

6%

Encyclopedias

0%

Reference

0%

Ludwig's WRAP-UP

In summary, the infinitive phrase "to maintain records" is a grammatically sound and frequently used expression that conveys the need to keep information organized. Ludwig AI confirms its validity. It is most commonly found in news and media, scientific articles, and wiki contexts, indicating a professional register. When using this phrase, ensure clarity and specificity in the records being maintained. Alternatives like "to keep records" or "to preserve documentation" can be used depending on the specific nuances you wish to convey.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

to keep records

Focuses on the act of retaining information, implying a more active role in preserving data.

to preserve documentation

Emphasizes the preservation of formal documents, suggesting a need for long-term accessibility.

to retain information

Highlights the act of keeping data available for future use or reference.

to compile data

Suggests gathering and organizing information, which is a step towards maintaining it in a structured manner.

to archive documents

Implies storing documents in a secure and retrievable format for historical or long-term purposes.

to document procedures

Focuses on recording specific steps or processes for consistency and future reference.

to track progress

Emphasizes monitoring and recording advancements or changes over time.

to log activities

Suggests creating a detailed record of events or actions as they occur.

to register transactions

Highlights the formal recording of business or financial exchanges.

to inventory assets

Focuses on creating and maintaining a detailed list of possessions or resources.

FAQs

What does "to maintain records" mean?

The phrase "to maintain records" refers to the act of keeping and preserving documentation or data in an organized manner for future reference or compliance purposes. This may include financial records, medical records, or any other type of important information.

How do I use "to maintain records" in a sentence?

You can use "to maintain records" in a sentence like this: "It is essential for businesses "to maintain records" of all financial transactions for auditing purposes."

What are some alternatives to "to maintain records"?

You can use alternatives like "to keep records", "to preserve documentation", or "to retain information" depending on the specific context.

Why is it important "to maintain records"?

It is important "to maintain records" for various reasons, including legal compliance, financial accountability, historical preservation, and informed decision-making.