retained on file

USAGE SUMMARY

'retained on file' is correct and usable in written English.
You use it when you wish to refer to information that has been stored and kept for easy access in the future. For example: "The patient's medical records have been retained on file."

✓ Grammatically correct

Science

News & Media

Human-verified examples from authoritative sources

Exact Expressions

2 human-written examples

Participants were informed that their answers would be stored on a computer file for statistical analyses, and were given the option to request that their answers were not retained on file.

Health and Quality of Life Outcomes

Study methods and data extracted on children's, parents' and staff views of long-term care are tabulated in online supplementary appendix 4. Also, 5 papers with no abstract and 35 European and Scottish papers were retained on file (see online supplementary appendix 5).

Archives of Disease in Childhood

Human-verified similar examples from authoritative sources

Similar Expressions

57 human-written examples

Please retain on file".

BBC

Further alignment of the Indonesian samples with other proposed common epitope regions of NS1 reported by Masrinoul et al. [ 36] showed that although the regions had limited polymorphisms compared to the common epitope sequences, the polymorphisms were retained on all of the samples (Additional file 2: Figure S1).

BMC Infectious Diseases

A complete account of the Bayesian relative rates tests is given in Additional data file 4. Locus number refers to paralogous loci retained on both duplicons, as described in Additional files 1 and 2.

BMC Genomics

SNP genotypes retained on 29 autosomes and chromosome X (Additional file 3) were compared to the sequencing derived SNPs.

BMC Genomics

However, 33 protein spots with significantly different (P < 0.05) expression levels were retained on calli cultured in two conditions (A4 medium and A10 medium; Additional file 1).

BMC Plant Biology

40529_2017_169_MOESM2_ESM.pptx Additional file 2. Final SGW (at physiological maturity) of four wheat genotypes at varying range of grains retained on each spike at the time of anthesis.

Botanical Studies

Sprite fittings were retained on production aircraft.

Wikipedia

For each EST, the best matches (best score plus scores ≥0.95* [best score]) on each genome were retained (Additional file 8).

BMC Genomics

Our calls to Blockbuster were returned by a spokesman for Dish Networks, Aaron Johnson, who said in an e-mail that "Blockbuster retains customer information on file for legal reasons and the company is in the process of establishing and planning the implementation of a best-in-class data retention and destruction policy".

The New York Times

Expert writing Tips

Best practice

When using "retained on file", ensure the context clearly indicates what is being kept and for what purpose. This adds clarity and prevents ambiguity.

Common error

Avoid using "retained on file" without specifying the duration or conditions of retention. Be clear about how long the information will be kept and under what circumstances it might be removed or accessed.

Linguistic Context

The phrase "retained on file" primarily functions as a passive voice construction indicating that something has been stored or kept as a record. Ludwig AI confirms its correct usage in written English, typically to refer to information stored for future access.

Expression frequency: Rare

Frequent in

Science

66%

News & Media

33%

Wiki

0%

Less common in

Formal & Business

0%

Encyclopedias

0%

Reference

0%

Ludwig's WRAP-UP

In summary, "retained on file" is a phrase used to indicate that information has been stored for future use or reference. Ludwig AI confirms that the phrase is correct and usable in written English, suitable for various contexts, particularly in scientific and professional settings. Though not very frequent, its meaning is clear, and alternative phrases like "kept on record" or "stored for future reference" can be used depending on the specific nuance you wish to convey. Always ensure the context clearly defines what is being retained and why, avoiding ambiguity.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

on file for future use

Rephrases to emphasize future applicability.

kept on record

Focuses on the act of maintaining a formal or official account.

stored for future reference

Emphasizes the intention of using the information later.

archived for safekeeping

Highlights the preservation aspect, suggesting a secure storage.

preserved in storage

Focuses on maintaining the integrity of the item over time.

maintained in our database

Specifies that data is stored in a database.

held for legal purposes

Highlights the retention due to legal compliance.

saved for documentation

Highlights the retention for documentation purposes.

logged for audit trail

Emphasizes that the data is logged for audit reasons.

cataloged for inventory

Highlights organization or indexing for easy retrieval.

FAQs

How can I use "retained on file" in a sentence?

You can use "retained on file" to indicate that certain information is kept for future reference, such as "The contract is "kept on file" for auditing purposes".

What are some alternatives to "retained on file"?

Alternatives include "kept on record", "stored for future reference", or "archived for safekeeping". The best choice depends on the specific context.

What does it mean when something is "retained on file"?

When something is "retained on file", it means that it has been stored or kept as a record for future use or reference, often in an organized or systematic manner.

Is "retained on file" formal or informal language?

"Retained on file" is generally considered neutral to formal language, suitable for professional or official contexts. It implies a deliberate and organized approach to record-keeping.