on our file

USAGE SUMMARY

The phrase "on our file" is correct and able to be used in written English.
You can use this phrase to indicate that you are referring to a specific document or series of documents in your possession. For example, "We have all the necessary information on our file."

✓ Grammatically correct

Science

News & Media

Formal & Business

Human-verified similar examples from authoritative sources

Similar Expressions

58 human-written examples

Let's say for grins that tomorrow iCloud performs a checksum on our files on disk and gives us a stream version at full quality.

TechCrunch

Beforehand, we had all of our files on our computers and zip drives, and we didn't think much more of it.

Huffington Post

Our file on Santorum was quite slim when he announced in June 2011, but it has grown considerably since then.

Huffington Post

FILE CABINETS The grown-ups in our household have security freezes on our credit files, which make it nearly impossible for anyone to open new accounts in our name.

The New York Times

My colleague Paul Owen will be covering the debate on our NSA files live blog.

The Guardian

Most of us already have an 'S' note on our government files, which means we're being surveilled by the [French] state," said Rousseau.

Vice

Couchot's "prediction" has not only been proven in plenty examples of contemporary tech-infused art, but is also found in all activities related to number decoding on our digital files.

Vice

For better understanding of the deposited data, we also provide a manual on how to navigate in our files [ 79].

BMC Biology

You may have been aware of this over the past six months, Mr Verhofstadt, but we experience this on a daily basis in our files.

EU Parlament

"I expressed concern about what effect this might have on our rank and file," he said.

The New York Times

"After several interventions on our behalf, the file was finally re-opened and recognized as criminal".

Vice

Expert writing Tips

Best practice

When using "on our file", ensure clarity regarding what specific information the file contains. Be specific to avoid ambiguity. For example, instead of "The information is on our file", specify "The client's address is on our file".

Common error

Avoid assuming that information "on our file" is automatically accessible to others. Clarify who has access and any necessary steps to retrieve the information. Do not use this phrase as a placeholder for 'we have the information but cannot share it'.

Linguistic Context

The phrase "on our file" functions as a prepositional phrase, typically modifying a verb or noun to indicate the location or storage medium of specific information. As Ludwig AI explains, this indicates presence within recorded data.

Expression frequency: Missing

Frequent in

Formal & Business

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News & Media

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Science

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Less common in

Wiki

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Encyclopedias

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Reference

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Ludwig's WRAP-UP

In summary, the phrase "on our file" is a prepositional phrase indicating that information is recorded and retrievable within an organization's system. Although Ludwig's examples are limited, it commonly functions to assure someone that specific details are documented. It is best suited for neutral to professional contexts. Consider using alternative phrasing, such as "in our records" or "according to our files", depending on the specific context and desired level of formality. Always ensure clarity regarding access to the information mentioned.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

according to our files

Introduces information sourced directly from the referenced files.

in our records

Focuses on the presence of information within a formal record-keeping system.

on record with us

Highlights the official status and storage of information with the entity.

held in our records

Similar to 'in our records' but gives a sense of safekeeping or secure management.

in our database

Specifies that the information is stored within a structured data management system.

documented in our system

Emphasizes that the information has been formally recorded within a specific system.

in our possession

Highlights physical or digital control over the file or information.

kept in our repository

Implies that the files are organized and centrally managed for easy access.

among our documents

Indicates that the file is part of a larger collection of documents.

within our archives

Implies the file is stored in a historical record or long-term storage system.

FAQs

How can I use "on our file" in a sentence?

You can use "on our file" to indicate that certain information is recorded or stored within your organization's records. For example, "The customer's previous address is "on our file"".

What are some alternatives to saying "on our file"?

Depending on the context, alternatives include "in our records", "in our database", or "according to our files".

Is it better to say "in our file" or "on our file"?

"On our file" is generally more common and idiomatic when referring to information being recorded within your organization's system. "In our file" might be used when referring to a physical file, although "on our file" would still be acceptable. Using the alternative "within our archives" may work, too.

What does it mean when someone says, "we have that on file"?

It means that they have a record of the information you are asking about, likely stored in a retrievable manner within their system. They might also respond with "in our possession".