information on file

USAGE SUMMARY

"information on file" is correct and usable in written English.
It can be used to refer to information that is kept in a record or a database, such as an employee's work history or a company's financial records. For example, "We have your work history information on file and can quickly provide it to you upon request."

✓ Grammatically correct

News & Media

Science

Encyclopedias

Wiki

Human-verified examples from authoritative sources

Exact Expressions

52 human-written examples

That shouldn't be surprising, given that Amazon vets apps for quality, runs promotions to entice users to return daily, and perhaps most importantly, is able to leverage its established user base of Amazon account holders who already have credit card information on file – perfect for one-click checkouts.

TechCrunch

Participants completed an informed consent, which included permission to use their questionnaire information on file in the LIPDBC, and provided a single urine sample.

Aging

Plus, it already has relationships in place with key music industry players, and arguably one of the largest addressable customer bases with payment information on file ever amassed.

TechCrunch

Laboratories do not have insurance information on file.

The New York Times

For travelers who are cleared, the T.S.A. will keep passenger information on file for seven days.

The New York Times

Such as their government-issued social security number, and household information on file with the IRS.

The Guardian

Human-verified similar examples from authoritative sources

Similar Expressions

8 human-written examples

In those instances, the hackers may post the pilfered information on file-sharing sites, as proof of what they've done.

The New York Times

The labels also include information on filing complaints with the service provider and the FCC.

Los Angeles Times

See step 4 for additional information on filing a foreclosure lawsuit.

WikiHow

All information on filing an unemployment claim, including claim forms, is available in Spanish at the agency's website.

WikiHow

For forms and more information on filing procedure, see the Utah State Court webpage Proof of Service Form and Filing Procedure Information.

WikiHow

Expert writing Tips

Best practice

When referring to sensitive data, clarify how the "information on file" is secured and who has access to it.

Common error

Be specific about what "information on file" refers to. Instead of saying, "We have information on file", specify the type of information, such as "We have your medical history information on file".

Linguistic Context

The phrase "information on file" functions as a prepositional phrase, typically used as an adjective to describe a noun. Ludwig AI confirms its correct usage, highlighting its role in indicating that data is stored and accessible.

Expression frequency: Very common

Frequent in

News & Media

37%

TechCrunch

20%

The New York Times

16%

Less common in

Science

10%

Forbes

8%

Huffington Post

4%

Ludwig's WRAP-UP

The phrase "information on file" is a common and grammatically correct expression used to indicate that certain data is stored and accessible. As Ludwig AI confirms, it is widely used across various contexts, especially in news, business, and technology-related content. The phrase assures efficiency and preparedness, suggesting data is readily available for use. While versatile, being specific about the type of information ensures clarity and avoids ambiguity. Alternatives like "data on record" or "details maintained" can be used in more formal settings. In essence, "information on file" is a practical phrase that streamlines communication by implying that necessary details are already documented.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

data on record

Focuses on the data being officially recorded.

details available

Emphasizes the availability of the information.

records maintained

Highlights the act of keeping records.

documentation preserved

Focuses on the preservation of documents.

information stored

Emphasizes the storage aspect of the information.

data retained

Highlights the act of keeping data for future use.

information archived

Focuses on the archiving or long-term storage of information.

details logged

Implies a systematic recording of details.

profile saved

Suitable when referring to user profiles or personal information.

account details registered

Specifically refers to registration and account information.

FAQs

How can I use "information on file" in a sentence?

You can use "information on file" to indicate that certain details are already recorded and available, such as "We use the credit card "information on file" to process your payment quickly".

What's a more formal alternative to "information on file"?

In a formal context, you might use "data on record" or "details maintained" instead of "information on file".

Is it correct to say "info on file" instead of "information on file"?

While "info on file" is understandable, "information on file" is more professional and grammatically complete. Using the full word "information" enhances clarity and formality.

What does it mean when a company says they have my "information on file"?

It means they have stored your data, such as contact details, payment methods, or preferences, for future use. It's advisable to inquire about their data retention and security policies to understand how your information is managed.