for your reference and record

USAGE SUMMARY

The phrase 'for your reference and record' is correct and usable in written English.
You can use it in business or formal contexts when you want to provide someone (usually a colleague) with an important piece of information or document that they will likely need to refer back to in the future. For example, "Please find attached the performance review document for your reference and record."

✓ Grammatically correct

Science

News & Media

Formal & Business

Human-verified similar examples from authoritative sources

Similar Expressions

60 human-written examples

Retain your vaccination records for your reference and for the reference of your doctors.

WikiHow

What you have before you represents the past, the present, and the future of the Epigraphic Survey's epigraphic recording processes for your reference and use.

University of Chicago

There were 4,235,533 records in TREE (See Additional file 1: Table S1 for example reference and target tree records).

Forest Ecosystems

Interviews were up to one and a half hours in duration, as led by the participant, and digitally recorded to allow for subsequent reference and transcription.

BMC Pregnancy and Childbirth

Elder care agencies and individuals looking to hire someone for a family member will check references and criminal records thoroughly.

WikiHow

CD spectra for peptides and reference solutions were recorded at 298 K on a Jasco J-920 CD spectrometer with a 1-mm quartz cuvette.

Biological Procedures Online

Example reference and target data records for ingrowth tree list (INGROW.LIST) reference database (XLSX 22 kb).

Forest Ecosystems

Step 4: Check references and regulatory records: Ask for references who have worked with the planner for long periods.

Forbes

Both anecdotal and internal evidence suggest that it was Central Records file clerks who were responsible for maintaining and referencing the records.

Columbia University

(For reference, Crunchbase records thousands of acquisitions per year).

TechCrunch

A pair of fine ring wire electrodes (Alpine Biomed, Skovlunde, Denmark) were used for the active (E1) and reference (E2) recording electrodes.

Annals of Clinical and Translational Neurology

Expert writing Tips

Best practice

Use "for your reference and record" in formal communications, such as emails or reports, when providing documents or information that recipients may need to consult in the future. This phrase indicates that the material is important for both immediate understanding and long-term keeping.

Common error

Avoid using "for your reference and record" in casual conversations or informal emails. Its formality can sound out of place and overly bureaucratic in relaxed settings.

Linguistic Context

The phrase "for your reference and record" functions as an introductory phrase to indicate the purpose of providing information or documentation. It serves to inform the recipient that the material is intended for both immediate use and future keeping.

Expression frequency: Missing

Frequent in

Formal & Business

0%

News & Media

0%

Science

0%

Less common in

Wiki

0%

Academia

0%

Encyclopedias

0%

Ludwig's WRAP-UP

In summary, "for your reference and record" is a formal phrase used to indicate that provided information or documents are important for both immediate understanding and future keeping. Ludwig AI confirms its grammatical correctness and suitability for professional contexts. While there are no exact examples currently available, the phrase is best used in formal business, academic, or legal settings. When a less formal tone is desired, alternatives like "for your information" or "please retain for your records" may be more appropriate.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

For your future use and archive

Replaces 'reference and record' with a focus on long-term storage and utilization.

For your information and files

Simplifies the phrase, focusing on providing information for storage.

Keep this for your records and future consultation

Emphasizes the act of keeping the information for later review.

Please retain for your files and follow up

Highlights retention for follow-up actions, adding a directive.

Save this information for future access and documentation

Replaces 'reference' with 'access' and 'record' with 'documentation', stressing usability and formal recording.

For your reference, keep on file

Shortens the phrase, focusing on reference and storage.

Retain a copy for your records

Simplifies the phrase to focus on maintaining personal records.

Document attached for your perusal and archive

More formal, focusing on review and archiving.

Record attached for informational purposes

This variation focuses on documenting for information.

File for future reference

Replaces the 'and record' with a simple directive.

FAQs

How can I use "for your reference and record" in a sentence?

You can use "for your reference and record" when providing documents or information that the recipient might need to consult later. For example, "Please find attached the meeting minutes "for your reference and record"".

What are some alternatives to "for your reference and record"?

Alternatives include "for your information", "for your files", or "please retain for your records". The best choice depends on the context and the level of formality required.

Is "for your reference and to keep on file" similar to "for your reference and record"?

"For your reference and to keep on file" shares a similar meaning with "for your reference and record", but the latter is more concise and commonly used in professional settings. "For your reference and record" emphasizes both immediate understanding and long-term storage.

When is it appropriate to use "for your reference and record"?

It's appropriate to use "for your reference and record" in formal settings such as business correspondence, official reports, or legal documentation where it's important to ensure the recipient not only understands the information but also keeps it for future consultation. Avoid using it in casual or informal communication.