for our files

USAGE SUMMARY

The phrase "for our files" is correct and usable in written English.
You can use it in business or other professional contexts to indicate that something is being recorded for future reference. For example, "I completed the financial report for our files."

✓ Grammatically correct

News & Media

Science

Human-verified examples from authoritative sources

Exact Expressions

3 human-written examples

This was the most important number for our files.

The Guardian

We create directory structures for our files.

Journal of Informetrics

Come, take my hand, as I show you where the bathrooms are and give you the quick tour of the office, then get you quickly into HR just to sign some forms and give you a notebook with an embossed logo from your new place of work on it and take a quick scan of your passport, just for our files.

Vice

Human-verified similar examples from authoritative sources

Similar Expressions

57 human-written examples

Like Roark, he says of the raid, "It was retribution for our filing the Inspector General complaint".

The New Yorker

"To the contrary," she writes, "NSF has provided the Committee full and complete access to our files for each of the grants of interest".

Science Magazine

Complete hemodynamic, respiratory and metabolic data at the admission in the ICU were available in our files for 929 patients.

Plosone

All three methods have been implemented for our teaching file.

BMC Medical Education

For our address.csv file, the address column is highlighted.

WikiHow

Box.net has come up with the following clever response to the idea that Google should control all of our information, including our files (click for a bigger view).

TechCrunch

We specify for our target interval file and our base interval file a list of targets that were directly covered by baits.

BMC Genomics

We wondered whether this distribution might also be found in fungi, but plots of the distribution of gene expression levels showed different patterns for our data (Additional file 1 Figure S10, Additional file 4).

BMC Genomics

Expert writing Tips

Best practice

When using "for our files", ensure that it's clear what information is being saved and why. This clarifies its importance and purpose.

Common error

While "for our files" is perfectly acceptable in professional settings, it might sound overly formal or bureaucratic in casual conversation. Choose more natural alternatives like "just so we remember" or "to keep track of things" in informal contexts.

Linguistic Context

The phrase "for our files" primarily functions as an adverbial phrase of purpose, modifying a verb to indicate the reason why an action is performed. It specifies that something is being done to keep it in the files, which are meant as records. As Ludwig AI points out, it is correct and usable.

Expression frequency: Rare

Frequent in

Science

33.33%

News & Media

33.33%

Formal & Business

33.33%

Less common in

Wiki

0%

Encyclopedias

0%

Social Media

0%

Ludwig's WRAP-UP

The phrase "for our files" is a grammatically correct and professionally appropriate way to indicate that information is being documented for future reference. As Ludwig AI confirms, it's a functional phrase commonly used in business and formal communications. While examples are relatively rare, its use is clear: it assures transparency and accountability. When writing, be mindful of your audience; while appropriate in business settings, more casual language might be preferable in informal contexts. Remember, the phrase implies a formal, documented process so choose your wording depending on the context.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

for our records

A synonymous alternative to "for our files", focusing on the information retained.

for record-keeping purposes

Replaces the more direct "for our files" with a formal tone that emphasizes the act of maintaining records.

as part of our records

Shifts the focus slightly to emphasize the inclusion of something within an existing system of records.

to be kept on record

Changes the structure to a passive voice, highlighting the action of preserving information rather than the location.

for documentation

Shortens the phrase to focus on the general purpose of documentation, omitting specific reference to 'files'.

to be stored in our archives

More specifically references the location of storage as an archive, rather than general files.

for future reference

Highlights the purpose of later consultation, instead of the immediate storage in files.

to be archived

Emphasizes long-term preservation and storage, typically in an archive rather than active files.

for internal use

Emphasizes the restriction of information to within the organization and focuses less on physical files.

for compliance purposes

Highlights that something is saved because it is required by law or internal procedures.

FAQs

How can I use "for our files" in a sentence?

You can use "for our files" to indicate that something is being documented or saved for future reference within an organization. For example, "We are keeping a copy of this document "for our files"".

What's a more formal alternative to "for our files"?

A more formal alternative to "for our files" could be "for record-keeping purposes", which emphasizes the act of maintaining official records.

Is it correct to say "for our file" instead of "for our files"?

No, it is generally incorrect to say "for our file" unless you're referring to a single, specific file. The plural "files" is typically used to indicate a general collection or system of records. Using the singular would limit the context and likely be confusing, unless you are referring to a precise document.

When is it appropriate to use "for our files" in business communication?

It's appropriate to use "for our files" when documenting important information, such as meeting minutes, contracts, or financial reports. It implies that the information is being preserved for future reference, compliance, or internal auditing purposes.