for documentation purposes

USAGE SUMMARY

"for documentation purposes" is a correct and usable phrase in written English.
It is typically used when you have to explain why something is being recorded or noted down. For example: "I wrote down your address for documentation purposes."

✓ Grammatically correct

Science

News & Media

Academia

Human-verified examples from authoritative sources

Exact Expressions

18 human-written examples

These drawings were made after construction for documentation purposes.

University of California, Berkeley

Bryophyte herbarium specimen preparation, adequate bryophyte label data, specimen gift-for-determination procedures, and record keeping for documentation purposes of inventory results will also be provided and discussed.

University of California, Berkeley

While the effectiveness of drones for documentation purposes of standing monuments and excavations has been amply demonstrated in recent years, there are also promising developments in their application for landscape archaeological projects.

Journal of Cultural Heritage

A normal daylight photograph, simultaneously taken with every thermographic picture, is used for documentation purposes.

Sports Medicine - Open

However, they did not analyze the nature of threads, which can impact significantly on how suitable threads are for documentation purposes.

Journal of the Brazilian Computer Society

aWe use the 2001:db8::/32 IPv6 address prefix as this is the prefix that is reserved for documentation purposes [77].

EURASIP Journal on Wireless Communications and Networking

Human-verified similar examples from authoritative sources

Similar Expressions

42 human-written examples

This content indicates that students were using them as a dynamic resource for community organizing during the protest, and not merely for archival and documentation purposes.

Massachusetts Institute of Technology

An OpTech also performs ancillary testing and imaging procedures for diagnostic and documentation purposes.

Duke University

Data which are stored in electronic hospital information systems (HIS) are hardy suitable for scientific research because they often contain semi-structured, textual data [18], or the data mostly used for billing and documentation purposes [19].

Brain Informatics

However, it is important to note that the data used in these studies are often generated for billing or documentation purposes such as insurance claims or the electronic anesthetic record.

BMC Anesthesiology

Ensure you agree with all aspects of the rental agreement and keep a copy for your own documentation purposes.

WikiHow

Expert writing Tips

Best practice

When using "for documentation purposes", be specific about what is being documented and why. This adds clarity and context to your writing.

Common error

Avoid using "for documentation purposes" in casual conversation or informal writing. Simpler phrases like "to keep track" or "to remember" are often more appropriate.

Linguistic Context

The phrase "for documentation purposes" functions as an adverbial phrase, modifying a verb or clause to indicate the reason or intention behind an action. According to Ludwig, this expression is typically used to explain why something is being recorded or noted down.

Expression frequency: Common

Frequent in

Science

41%

News & Media

24%

Academia

18%

Less common in

Wiki

12%

Formal & Business

6%

Reference

0%

Ludwig's WRAP-UP

The phrase "for documentation purposes" is a grammatically sound and commonly used prepositional phrase that clarifies the intention behind recording information. As Ludwig AI explains, this expression is generally employed to specify why certain data is being retained or noted. Predominantly found in scientific, news, and academic contexts, its register is typically neutral to professional. When writing, ensure it's used in appropriate contexts where formality is expected, and always be clear about what information is being documented and why. Consider alternatives like "for record-keeping purposes" or "for future reference" to vary your language. Ludwig examples confirm the phrase's versatile utility across diverse domains.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

for record-keeping purposes

Replaces "documentation" with a more specific synonym, focusing on the act of maintaining records.

for future reference

Emphasizes the utility of documentation for later consultation.

to keep a record

This alternative is less formal and structured as an infinitive phrase.

for archival reasons

Focuses on the long-term preservation aspect of documentation.

for audit trails

Focuses on tracking and verifying processes through documentation.

to provide evidence

Highlights the use of documentation as proof or support.

for the sake of accountability

Adds a layer of responsibility to the reason for documentation.

for administrative reasons

Indicates that the documentation is part of routine office procedures.

as a matter of policy

Suggests that the documentation is required by organizational rules.

to ensure compliance

Highlights the legal or regulatory aspect of documentation.

FAQs

What's a simpler way to say "for documentation purposes"?

Depending on the context, you could use phrases like "to keep track", "to record", or "to have a record of it". These alternatives are generally less formal.

How can I use "for documentation purposes" in a sentence?

You can say, "We are collecting this data "for documentation purposes"" or "All changes were noted "for documentation purposes"."

Is it always necessary to state "for documentation purposes"?

No, it's not always necessary. Only use the phrase when it adds clarity or emphasizes the importance of recording information. In some cases, the reason for documenting may be obvious.

What's the difference between "for record purposes" and "for documentation purposes"?

"For record purposes" is a more general term, while "for documentation purposes" implies a more detailed and organized collection of information. Consider also using "for archival reasons", especially if the intention is long-term preservation.