scanned copy

USAGE SUMMARY

"scanned copy" is correct and usable in written English.
You can use it when you are referring to a copy of something that has been scanned, usually with a scanner or a photocopier. For example, "I emailed a scanned copy of my passport to Bob."

✓ Grammatically correct

Academia

News & Media

Science

Human-verified examples from authoritative sources

Exact Expressions

60 human-written examples

Print, sign and attach a scanned copy to an email.

Cornell University

But then I remembered that I had a scanned copy of my passport on my laptop.

The New York Times

You can request a scanned copy from our document delivery service.

Cornell University

Please do not email a scanned copy, or mail a photocopy of your TRF.

Cornell University

Evidence of degree or course, such as a scanned copy of a transcript (unofficial is acceptable).

Harvard University

Unofficial transcripts should be uploaded directly onto the application as a scanned copy or a PDF.

Stanford University

The Pirate Bay site includes a scanned copy of a college textbook with an exhortation to share.

The New York Times - Tech

In a scanned copy of the fax, Mr. Morsi conveyed his "deep thanks" to Mr. Peres for his Ramadan greetings.

The New York Times

You must upload a scanned copy of your transcript from the institution from which you received your bachelor's degree.

Columbia University

We cannot accept requests over the phone or by email, unless a scanned copy of the form is attached.

University of California, Berkeley

Original 1973 HITRAN report This is a scanned copy of the original report for the first published database (1973).

Harvard University

Expert writing Tips

Best practice

Always ensure the "scanned copy" is legible and of high resolution to maintain clarity and professionalism.

Common error

Avoid submitting photographs when a "scanned copy" is requested. Scans are typically higher quality and easier to read than photographs.

Linguistic Context

The phrase "scanned copy" primarily functions as a noun phrase, acting as the object of a verb or preposition. It specifies a type of copy that has been created through a scanning process. Ludwig AI confirms this usage through numerous examples where "scanned copy" is requested, submitted, or referred to in various contexts.

Expression frequency: Very common

Frequent in

Academia

40%

News & Media

33%

Science

15%

Less common in

Formal & Business

10%

Wiki

1%

Reference

1%

Ludwig's WRAP-UP

In summary, "scanned copy" is a commonly used and grammatically correct noun phrase that refers to a digital reproduction of a document or image created through a scanning process. As affirmed by Ludwig AI, its function is primarily to specify a type of copy, often in contexts related to academia, news, and business. When using this phrase, ensure that the resulting file is legible and in an appropriate format such as PDF. Consider alternatives such as "digital scan" or "electronic copy" for slight variations in emphasis. The frequency of the phrase across diverse sources underscores its widespread acceptance and utility.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

scanned document

Reverses the emphasis, focusing on the document itself being scanned.

digital scan

This alternative emphasizes the digital nature of the copy, differing slightly in focus.

scanned image

Highlights the image nature of the scanned document.

digitized version

Highlights the conversion process to a digital format, which is the result of scanning.

electronic copy

Focuses on the electronic format of the copy, a broader term that includes scanned documents.

image of the document

This phrase describes the scanned copy as an image rather than a direct copy.

electronic version

Emphasizes the version aspect of the digitized document.

digital replica

Implies a more exact reproduction in digital form.

soft copy

Refers to the digital format as opposed to a hard copy.

digital record

Focuses on the scanned copy as a record kept in digital form.

FAQs

How do I create a "scanned copy" of a document?

You can create a "scanned copy" using a scanner, a printer with scanning capabilities, or a mobile app designed for scanning documents. Ensure the document is flat and well-lit for a clear scan.

What file format is best for a "scanned copy"?

PDF is generally the best file format for a "scanned copy" as it preserves the document's formatting and is widely compatible. JPEG is suitable for images, but PDF is preferred for text documents.

Is a photograph the same as a "scanned copy"?

No, a photograph is not the same as a "scanned copy". A "scanned copy" is a digital reproduction created using a scanner, while a photograph is a picture taken with a camera. Scanned copies are usually higher quality and more suitable for documents.

What can I say instead of asking for a "scanned copy"?

You can use alternatives like "digital scan", "digitized version", or "electronic copy" depending on the context.