prepare documentation

USAGE SUMMARY

The phrase "prepare documentation" is correct and usable in written English.
You can use it when instructing someone to create or compile necessary documents for a project, process, or procedure. Example: "Before we proceed with the project, please prepare documentation outlining the requirements and timelines."

✓ Grammatically correct

Academia

News & Media

Science

Human-verified examples from authoritative sources

Exact Expressions

11 human-written examples

So I thought that, going forward, we should probably prepare documentation reflecting that".

The New Yorker

It was necessary to identify appropriate hazards to be investigated, organise the schedule of activities and prepare documentation to make students fully aware of what was required of them.

Engineering Structures

Travelers should then contact Jannica Moskal (255-5839) prior to traveling to ensure complying with all requirements and have Jannica either make the travel arrangements or prepare documentation for student(s) to receive "cash advance".

Cornell University

Price is usually the main sticking point when deciding whether a student goes to a dream school, so students should prepare documentation that shows that the only barrier to the student going to the university is cost.

Stanford University

To accomplish this, he and the other members of the WikiLeaks community would have to analyze the raw video and edit it into a short film, build a stand-alone Web site to display it, launch a media campaign, and prepare documentation for the footage — all in less than a week's time.

The New Yorker

To accomplish this, he and the other members of the WikiLeaks community would have to analyze the raw video and edit it into a short film, build a stand-alone Web site to display it, launch a media campaign, and prepare documentation for the footage all in less than a week's time.

The New Yorker

Human-verified similar examples from authoritative sources

Similar Expressions

49 human-written examples

When preparing documentation to stand on its own, documenters need to provide enough context and framing so that others can derive meaning from it.

Harvard University

Mr. Scruggs prepared documentation to hide the nature of the additional $10,000 payment, prosecutors said.

The New York Times

Mr. Scruggs prepared documentation to hide the nature of the additional $10,000 payment, they said.

The New York Times

The addressee of each item of dutiable mail for which a CBP officer prepares documentation will be assessed a processing fee in the amount of $5.50, as adjusted in accordance with the terms of paragraph (k) of this section.

Cornell University

IK, DC, SP and AZ prepared documentation and guidelines.

BMC Systems Biology

Expert writing Tips

Best practice

When using "prepare documentation", be specific about the type of documentation required. Instead of saying "prepare documentation", specify "prepare the financial reports" or "prepare the project proposal".

Common error

Avoid using the passive voice when using "prepare documentation". Instead of saying "Documentation must be prepared", say "The team must prepare documentation" to ensure clarity and accountability.

Linguistic Context

The phrase "prepare documentation" functions as a verb phrase, where "prepare" acts as a transitive verb and "documentation" is the direct object. It is used to instruct or describe the action of creating or compiling documents for a specific purpose. Ludwig AI indicates that this phrase is correct and usable in written English.

Expression frequency: Uncommon

Frequent in

Academia

30%

News & Media

40%

Science

30%

Less common in

Formal & Business

0%

Encyclopedias

0%

Wiki

0%

Ludwig's WRAP-UP

The phrase "prepare documentation" is a grammatically correct and usable expression in English, as confirmed by Ludwig. It's generally used in neutral to professional contexts and refers to the action of creating or compiling documents. While not extremely common, the phrase appears in a variety of reliable sources, including news outlets, academic institutions, and scientific publications. Alternatives such as "create documents" or "compile documents" can be used depending on the specific nuance you want to convey. When using the phrase, be specific about the type of documentation needed to ensure clarity.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

create documents

This alternative replaces "prepare documentation" with a more direct verb and noun, simplifying the phrase.

compile documents

This alternative emphasizes the gathering of information to form documents, rather than the creation itself.

draft paperwork

This alternative uses a less formal term, "paperwork", and the verb "draft", suggesting an initial version.

develop records

This alternative uses "develop" suggesting a more gradual and detailed process, and "records" as a synonym for documentation.

generate reports

This alternative focuses on the specific type of documentation being prepared, which is reports.

formulate guidelines

This focuses on creating a specific type of documentation: guidelines, emphasizing the creation of a set of rules or recommendations.

assemble files

This alternative highlights the act of collecting and organizing existing documents.

put together a dossier

This suggests compiling information about someone or something.

draw up an agreement

This alternative refers to the formal creation of a legal document.

arrange evidence

This suggests preparing documentation specifically for evidentiary purposes.

FAQs

How can I use "prepare documentation" in a sentence?

You can use "prepare documentation" to instruct someone to create or compile necessary documents for a project or procedure. For example, "Before the audit, please "compile all financial records"".

What are some alternatives to "prepare documentation"?

Alternatives include "create documents", "compile documents", or "draft paperwork" depending on the context and formality level.

Is it better to say "prepare documentation" or "create documentation"?

Both "prepare documentation" and "create documentation" are correct. "Prepare documentation" might imply a more thorough process of gathering and organizing existing information, while "create documentation" suggests generating new documents.

What kind of documentation should I "prepare"?

The type of documentation depends on the context. It could be financial reports, legal documents, project proposals, or "technical specifications". Always clarify the specific requirements.