material on file

USAGE SUMMARY

The phrase "material on file" is correct and usable in written English.
It can be used to refer to documents, records, or information that are stored and available for reference. Example: "Please ensure that all relevant material on file is updated before the meeting."

✓ Grammatically correct

Academia

News & Media

Science

Human-verified examples from authoritative sources

Exact Expressions

3 human-written examples

At the time of the accident, local rules set a minimum height above ground level of 2,000 feet, but everyone in the Marine squadron said that they believed it was 1,000 feet, and some material on file in the flight operations center gave an even lower number for some areas.

The New York Times

Time does not permit an independent examination of the facts set out in the proxy material and this results in the Commission's acceptance of the representations contained therein at their face value, unless contrary to other material on file with it.' Id., at 432, 84 S.Ct., at 1560.

Cornell University

Let them know that they have material on file that contains trade secrets that are critical to your company's health and well-being. 5. Lobby your legislator.

Forbes

Human-verified similar examples from authoritative sources

Similar Expressions

57 human-written examples

No, we do not keep your materials on file.

Columbia University

Justice Kennedy concluded that the case must be remanded for a determination of the questions the Court poses and for a determination whether respondents can show a violation of 42 U.S.C. § 12132’s ban on discrimination based on the summary judgment materials on file or any further pleadings and materials properly allowed.

Cornell University

Rule 56(c) provides that summary judgment is warranted when the "pleadings, the discovery and disclosure materials on file, and any affidavits show that there is no genuine issue as to any material fact and that the movant is entitled to judgment as a matter of law". We review a district court's award of attorney's fees under 17 U.S.C. § 505 for an abuse of discretion.

Harvard University

Understand copyright basics and what they mean when you're in the classroom, putting material on bCourses, filing your thesis or dissertation, publishing an article or book, or doing text or data mining.

University of California, Berkeley

The registered material is kept on file for five years, at which time you may renew.

WikiHow

He gave him copies of some materials he had on file, and Keneally soon decided to make a fictionalised treatment of the story.

Wikipedia

The quantitative part of the results was built on file material generated at the Department of Forensic Medicine, Umeå, Sweden.

BMC Psychiatry

This study derives from a larger research project on teenage unnatural deaths [ 9] in which all teenage suicides in northern Sweden from 1981 through 2000 (n = 88) were identified and the results were based on file material alone.

BMC Psychiatry

Expert writing Tips

Best practice

When using "material on file", ensure that the context clearly indicates where the material is filed and who has access to it.

Common error

Avoid using "material on file" without specifying the type of material or its location. Be specific about whether it's documents, data, or other information and where it can be found to avoid confusion.

Linguistic Context

The phrase "material on file" functions as a noun phrase that describes information or documents that are stored and accessible. Ludwig AI indicates that this phrase is correct and usable in written English.

Expression frequency: Rare

Frequent in

Academia

33%

News & Media

33%

Science

33%

Less common in

Wiki

0%

Formal & Business

0%

Encyclopedias

0%

Ludwig's WRAP-UP

In summary, the phrase "material on file" is a grammatically sound and acceptable way to refer to stored information or documents as confirmed by Ludwig. While relatively rare in occurrence, it finds utility across diverse domains, encompassing academia, news, and science. To ensure precision, it's advisable to provide specific details about the nature and location of the "material" in question. This clarifies the context and avoids ambiguity. Consider synonyms like "documentation on file" or "records on file" when appropriate to add nuance.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

paperwork on file

Replaces "material" with the more specific "paperwork", implying physical documents.

documentation on file

Substitutes "material" with "documentation", suggesting a more formal or official collection of documents.

records on file

Uses "records" instead of "material", often used in legal or administrative settings.

documents in storage

Rephrases the sentence to focus on the storage aspect rather than the filing system.

data on record

Replaces "file" with "record" and "material" with "data" implying the existence of digital information.

information available

Focuses on the availability of the information, rather than the specific format or location.

archived documents

Highlights that documentation is archived, hence more about historical records.

retained documents

Replaces the verb to be filed, with the action of retaining a document.

copies on file

Specifically references "copies", implying that these are duplicates of original documents.

details kept on record

Focuses on the detail and use of the word record.

FAQs

How can I use "material on file" in a sentence?

You can use "material on file" to indicate that certain information or documents are stored and accessible. For example, "Please review the "documentation on file" before the meeting".

What is another way to say "material on file"?

Alternatives include "paperwork on file", "documentation on file", or "records on file", depending on the specific context.

What does "on file" mean?

"On file" means that something has been officially recorded or stored in a systematic way for future reference.

Is it more appropriate to use "documents on file" or "material on file"?

"Documents on file" is more specific and refers directly to physical or digital documents. "Material on file" is broader and can include any kind of information, data, or resources that are stored for reference. Use "documents on file" when referring to actual documents.