formal letter

USAGE SUMMARY

The phrase "formal letter" is correct and commonly used in written English.
It refers to a letter that follows a specific format and tone, usually used for business or official purposes. It is typically more structured and polite than a casual or informal letter. Example: Please send a formal letter to the company's CEO regarding the new project proposal.

✓ Grammatically correct

Wiki

News & Media

Science

Human-verified examples from authoritative sources

Exact Expressions

59 human-written examples

As this is a formal letter, you should address the recipient formally.

WikiHow

It used to be a formal letter.

The New York Times

Regulators sent a formal letter seeking the audit on Tuesday.

The New York Times

A formal letter from the Ministry of Culture followed.

The New York Times - Arts

We have sent a formal letter by FedEx.

The Guardian - Film

So the state sent a formal letter requesting E.P.A. involvement.

The New York Times

On Aug. 1, it came back with a formal letter and a $30 offer.

The New York Times

Mr. Turan said he had still not submitted a formal letter of resignation.

The New York Times

Otherwise, the committee can expect a formal letter asking it to cease and desist.

The New York Times - Sports

This culminated in a formal letter from the committee last November.

The Guardian

A formal letter of complaint has been sent to the Grampian chief constable, Colin McKerracher.

The Guardian

Expert writing Tips

Best practice

Ensure your "formal letter" adheres to a consistent style and tone, avoiding colloquialisms or overly casual language.

Common error

Don't use contractions (e.g., 'can't', 'won't') or slang in a "formal letter". Maintain a professional and respectful tone throughout.

Linguistic Context

The phrase "formal letter" functions as a noun phrase, typically serving as the subject or object of a sentence. Ludwig AI explains that this term refers to a specific type of written communication adhering to established conventions.

Expression frequency: Very common

Frequent in

News & Media

29%

Wiki

23%

Science

21%

Less common in

Formal & Business

12%

Academia

8%

Encyclopedias

7%

Ludwig's WRAP-UP

The phrase "formal letter" is a common and grammatically correct term used to describe a written communication that adheres to specific conventions of formality and professionalism. As Ludwig AI confirms, it’s used across diverse contexts including news, science, and general reference. When writing a "formal letter", remember to maintain a professional tone, use proper salutations and closings, and avoid informal language. Related phrases include "official correspondence" and "business letter". Understanding the nuances of when and how to use a "formal letter" can significantly enhance the clarity and impact of your communication.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

formal correspondence

Replaces 'letter' with a more general term for written communication, maintains formality.

official correspondence

Emphasizes the official nature of the written communication.

business letter

Specifically relates to letters written in a business context.

official communication

Broader term referring to any official means of conveying information.

letter of record

Highlights the importance of the letter as a documented statement.

official memorandum

A formal communication, usually within an organization, with a focus on record-keeping.

letter of intent

A specific type of formal letter that outlines an agreement.

structured letter

Focuses on the structure and organization of the letter.

written notice

Focuses on the act of providing written notification.

diplomatic note

Refers to a formal letter between diplomatic entities.

FAQs

What are the key elements of a "formal letter"?

A "formal letter" typically includes a sender's address, date, recipient's address, salutation, body paragraphs, a formal closing, and a signature. It should be well-structured and professional in tone.

When is it appropriate to use a "formal letter" instead of an email?

A "formal letter" is often preferred for official communications, legal notices, job applications, or when a physical document is required. While email is convenient, a "formal letter" carries more weight in certain situations.

What can I say instead of 'Dear Sir or Madam' in a "formal letter" if I don't know the recipient's name?

If you don't know the recipient's name, you can use alternatives like 'To Whom It May Concern' or 'Dear Hiring Manager' (if it's a job application), but try to research the name of the person you're writing to beforehand. Using "To Whom It May Concern" is better than leaving it blank.

How do I maintain a professional tone in a "formal letter"?

Use clear and concise language, avoid slang or colloquialisms, and proofread carefully for errors. Address the recipient respectfully and maintain a polite and courteous tone throughout the letter.