be properly documented

USAGE SUMMARY

The phrase "be properly documented" is correct and usable in written English.
You can use it when referring to the need for something to be recorded or detailed in an appropriate manner, often in formal or professional contexts. Example: "All procedures must be properly documented to ensure compliance with industry standards."

✓ Grammatically correct

Science

News & Media

Formal & Business

Human-verified examples from authoritative sources

Exact Expressions

18 human-written examples

Appraisals and assessments must be properly documented using the specified documentation.

BMC Medical Education

They told us how happy they were to be properly documented and free to visit their families back home and return to work.

The Guardian

You have to realize that everything you say has to be properly documented, has to be well researched, because they will take it very seriously as you're the teacher and they're the student.

The New York Times - Arts

All fish must be properly documented with papers.

Forbes

In this way the source of each experimentally data point can be properly documented.

Journal of Cheminformatics

For example, many of the inscriptions at Nimrud have yet to be properly documented, he says.

Science Magazine

Human-verified similar examples from authoritative sources

Similar Expressions

41 human-written examples

The Birth Centre midwife had to ensure other appropriate documentation was commenced to record what happened to the woman during and after her transfer: 'I think the biggest thing is making sure that once women deviate from the pathway that they actually go onto other documentation, you know, that you document this and that this is properly documented in the notes etc appropriately.

BMC Pregnancy and Childbirth

Taken together, those results meant that almost 95percentt of the payments had not been properly documented.

The New York Times

That combination of horror and bureaucracy – doing unspeakable things then ensuring that they are properly documented – has powerful historical resonances.

The Guardian - Opinion

Lefkaritis "strongly" denies his vote was influenced by any commercial consideration and said the transaction was properly documented at the Cyprus land and company registries.

The Guardian - Sport

Charging that the equivalent of $144,000 had not been "properly documented," it said it had addressed this "regrettable business" promptly and firmly.

The New York Times - Arts

Expert writing Tips

Best practice

When using "be properly documented", ensure that the documentation process includes clear guidelines for data collection, storage, and retrieval. This helps maintain data integrity and accessibility.

Common error

Avoid vague or incomplete documentation. Always include sufficient detail so that someone unfamiliar with the process can understand it without needing additional explanation.

Linguistic Context

The phrase "be properly documented" primarily functions as a passive verb phrase. It indicates that a subject receives the action of being recorded or detailed in an appropriate manner. This usage aligns with Ludwig's assessment of correctness and frequent use.

Expression frequency: Common

Frequent in

Science

50%

News & Media

30%

Formal & Business

20%

Less common in

Wiki

10%

Reference

0%

Social Media

0%

Ludwig's WRAP-UP

In summary, the phrase "be properly documented" is a grammatically correct and commonly used passive verb phrase that emphasizes the importance of recording information accurately and completely. As Ludwig AI indicates, its formality is primarily found in scientific, news, and formal business contexts. To ensure effective communication, follow best practices in documentation and avoid common errors like vague record-keeping. Understanding the nuances of the phrase allows you to use it accurately in formal and professional settings.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

be correctly documented

Focuses on the accuracy of the documentation rather than just its existence.

be accurately recorded

Replaces "documented" with "recorded", emphasizing the accuracy of the recording.

be thoroughly recorded

Emphasizes the comprehensiveness of the recording process.

be well documented

Focuses on the overall quality and completeness of the documentation.

be fully documented

Highlights that the documentation is complete and covers all necessary aspects.

be duly recorded

Uses a more formal tone, suggesting that the recording is done according to procedure.

be officially registered

Implies a formal registration process, often with legal or regulatory implications.

be meticulously documented

Emphasizes the high level of detail and care taken in the documentation process.

be carefully catalogued

Suggests a structured and organized system for documenting information.

be properly reported

Shifts the focus to reporting the information, rather than just documenting it.

FAQs

What does "be properly documented" mean?

It means that something has been recorded and detailed accurately, completely, and according to established standards or procedures. This ensures that the information is reliable and can be easily accessed and understood.

How can I ensure something "is properly documented"?

Establish clear guidelines for documentation, train personnel on these guidelines, use standardized forms or templates, and regularly audit the documentation process to ensure compliance and accuracy.

What are some alternatives to "be properly documented"?

Alternatives include "be accurately recorded", "be thoroughly recorded", or "be well documented", depending on the specific context and the aspect you want to emphasize.

Why is it important that information "is properly documented"?

Proper documentation ensures accountability, provides a reliable record for future reference, supports decision-making, and facilitates compliance with legal or regulatory requirements. Without it, information can be lost, misinterpreted, or misused.