a formal letter

USAGE SUMMARY

The phrase "a formal letter" is correct and usable in written English.
You can use it when referring to a letter that follows a specific structure and tone, typically used for professional or official communication. Example: "Please ensure that you write a formal letter to the committee outlining your proposal."

✓ Grammatically correct

News & Media

Academia

Formal & Business

Science

Wiki

Human-verified examples from authoritative sources

Exact Expressions

59 human-written examples

As this is a formal letter, you should address the recipient formally.

WikiHow

It used to be a formal letter.

The New York Times

Regulators sent a formal letter seeking the audit on Tuesday.

The New York Times

A formal letter from the Ministry of Culture followed.

The New York Times - Arts

We have sent a formal letter by FedEx.

The Guardian - Film

So the state sent a formal letter requesting E.P.A. involvement.

The New York Times

On Aug. 1, it came back with a formal letter and a $30 offer.

The New York Times

A formal letter of complaint has been sent to the Grampian chief constable, Colin McKerracher.

The Guardian

When Mr. Silverman went anyway, Dr. McCaskill placed a formal letter of reprimand in his file.

The New York Times

But Ms. Winge acknowledged that sending a formal letter to a nonprofit may have been overzealous.

The New York Times - Tech

Human-verified similar examples from authoritative sources

Similar Expressions

1 human-written examples

If you're printing a formal letter, use a paper that's heavier than copy paper.

WikiHow

Expert writing Tips

Best practice

When writing "a formal letter", always use a professional tone and avoid colloquialisms or slang.

Common error

Avoid using overly casual language or emoticons in "a formal letter". Maintain a respectful and professional demeanor throughout.

Linguistic Context

The phrase "a formal letter" functions as a noun phrase, typically acting as the subject or object of a sentence. Ludwig's examples show it being used to describe various official communications, such as letters of complaint, letters of intent, and letters of resignation.

Expression frequency: Very common

Frequent in

News & Media

35%

Academia

25%

Formal & Business

20%

Less common in

Science

10%

Wiki

10%

Reference

0%

Ludwig's WRAP-UP

In summary, "a formal letter" is a common and versatile phrase used to describe a written communication that adheres to specific conventions of structure, tone, and content. According to Ludwig AI, it is grammatically correct and widely applicable across various professional, academic, and official contexts. While alternatives such as "an official letter" or "a business letter" may be suitable depending on the specific context, "a formal letter" remains a widely understood and accepted term. Remember to maintain a professional tone and avoid casual language when writing "a formal letter" to ensure effective and respectful communication.

More alternative expressions

Phrases that express similar concepts, ordered by semantic similarity:

an official letter

Emphasizes the official nature and authority behind the communication.

a business letter

Highlights the professional and commercial purpose of the letter.

a letter of record

Focuses on the letter's role as an official document for future reference.

a letter of intent

Specifies the letter's purpose as outlining future agreements or plans.

a letter of application

Highlights the specific purpose of applying for a job or position.

a letter of complaint

Focuses on the letter's function as a formal expression of dissatisfaction.

a written communication

Broadens the scope to any written message, emphasizing the act of writing.

a formal correspondence

Emphasizes the exchange of letters in a formal manner.

a carefully worded letter

Highlights the attention and precision given to the letter's content and phrasing.

a letter drafted according to protocol

Highlights the letter's adherence to specific rules and conventions.

FAQs

What's the difference between "a formal letter" and "a business letter"?

"A formal letter" is a broader term, encompassing any letter adhering to strict conventions. "A business letter" specifically relates to commercial or professional contexts.

When is it appropriate to send "a formal letter" instead of an email?

Send "a formal letter" when you need a physical record, when addressing a sensitive topic, or when the recipient expects a higher level of formality. While "a formal email" can be appropriate in some cases, the physical letter holds more weight.

What are the key elements of "a formal letter"?

Key elements include a formal salutation (e.g., "Dear Mr./Ms. [Last Name]:"), a clear and concise purpose, proper grammar and punctuation, a professional closing (e.g., "Sincerely,"), and your signature.

What can I say instead of sending "a formal letter"?

Depending on the situation, you might consider "sending an official letter", making a phone call, or scheduling a meeting.